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1. Introduction

1.1 Data submitted by jobseekers on this website will be used by the London Borough of Barnet for the purposes of:
• Identifying job seekers who may be interested in particular roles using the Talent Pool and sending them alerts
• Assessing applicants’ suitability for a vacancy that has been advertised
• Contacting applicants about the progress of their application
• Obtaining references from previous employers
• Producing statistics on the applications for posts advertised by the Council.

1.2 The London Borough of Barnet is the data controller for all personal data that is entered via this website.

1.3 TMP Worldwide and Tribal Group plc (‘Tribal’) has been appointed by the London Borough of Barnet as the data processors. TMP & Tribal are responsible for the storage of all personal data that is collected via this website.

2. Access to applicants’ details

2.1 All those involved in the recruitment to the post for which you are applying can see your application details. This will include:
• The Council’s HR Team
• The shortlisting panel
• The interview panel
• The HR and Payroll Team – if you are successful

2.2 If you have completed your Talent Profile and have set it to ‘ON”, your name, surname, city/town, email address and telephone number(s) will be visible to the recruiting manager. They will also be able to view your personal statement, skills and experience, employment history and qualifications. They cannot view information such as your address.

2.3 If you do not want your Talent Profile to be visible to recruiting managers, you can set it to ‘OFF”.

2.4 The shortlisting panel will have access to all of your application details with the exception of your name, address, age, ethnic origin and gender.

2.5 The interview panel will have access to all application details for shortlisted applicants with the exception of their ethnic origin, age and gender.

2.6 An applicant’s ethnic origin, age, disability and gender are only used to monitor equal opportunities compliance.

2.7 The Council’s HR Team has access to the personal data of all job seekers using the system. The Recruitment Team is not involved in the selection of candidates for assessment/ interview.

3. Data storage

3.1 Data that is held in your account will be stored indefinitely unless you request to have your account removed.

3.2 All data held within your Talent Pool will be available for viewing for 12 months from the date you last logged on.

3.3 The Council reserves the right to contact job seekers who have not logged in for several months to ask them to update their details.

3.4 Job seekers can set their Talent Profile to ‘OFF’ to prevent it from being viewed at any time.

3.5 All data within submitted application forms will be stored for a period of 12 months.

4. Data sharing

4.1 The Council will not share any of your personal data with any third parties for the purposes of marketing or personal gain.

5. Cookies

5.1 Cookies are text files placed on your computer to collect standard internet log information and visitor behaviour information. This information is used to track visitor use of the website and to compile statistics on website activity. For further information visit www.aboutcookies.org

5.2 You can set your browser not to accept cookies. www.aboutcookies.org tells you how to do this. However some areas of our website may not function as a result.

If you have any questions about this privacy statement you can contact HR.Connect@barnet.gov.uk

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